Contact chair: reflections [at] planopta.org
Training materials and other resources [password protected area — use ID and password on back of PTA card]
All Reflections forms, rules, logos and other resources are available from the Texas PTA Reflections page.
Remember that Reflections is a Program and not a competition. For this reason we are all strongly urged to use the same Award Levels:
- Award of Excellence — approx the top 20% of your entries that are forwarded on to the next level of judging
- Award of Merit — approx the 2nd 20% of your entries
- Honorable Mention — approx the 3rd 20% of your entries
- Participation Award — the rest of your entries
Correct number of entries allowed per age group/division: You are allowed to send up to 20% of your total number of entries to the Council level judging regardless of age group or division. If you do not have entries in one area you may send more in another. As long as you do not send more than 20% of your TOTAL entries based on the number that you complete on your ‘Participation Form’. Please only send QUALITY works rather than quantity.
State PTA has pre-set ALL deadlines this year to avoid the hundreds of questions that they receive from parents every year. These deadlines are NOT set in stone — you are able to set you own deadline but it must be prior to the one set by State.
- Entries are due to the campus by October 31st
- Entries are due to the Council by November 29th at Sockwell Center. We start accepting entries at 8:30am until 9:30am. We will judge the entries that day. Your local chair or a representative from your campus will need to be there throughout the day to help with the judging. Entries that do not move on to Area judging will be sent home with your chairmen that day.
- Entries are due to Area by January 2nd
Completing Entry Forms At the bottom of the entry form the following information is requested: Local PTA good standing status / Membership dues date paid / Insurance paid date / Bylaws approval date. Please ensure that all this information is completed.
If your PTA has not yet paid their membership dues or insurance please put the date that they will be paid. Good standing is having paid your dues, etc — so mark this box with a YES. This information needs to be completed otherwise if State sees blanks it is possible that the entry will be disqualified. There is no time for your Council Chairman to locate this information so please ensure that it is completed before you send them on. If an entry is chosen to go to the National level they will check to ensure that your bylaws are on file and that your insurance and dues have been paid.
All entries forwarded to Council must have a label on the top right hand corner detailing your school name, your Council and Area 15. It must also have one of the following colored dots to signify age/division
- PreK - 2nd Grade (Primary): Red Dot
- Grade 3-5 (Intermediate): Blue Dot
- Grades 6-8 (Middle School): Yellow Dot
- Grades 9-12 (High School):Green Dot
Music/Dance Choreography/Film/Video: place dot on the front of the envelope not the entry form side
Literature entries: place the dot on the front (outside) of the folder not the entry form side
Size and thickness checked
- Visual Art may not exceed 24 inches by 30 inches, including a mat
- Photography: minimum 8”x10”, maximum 11”x14”
- Literature: not to exceed 8 1/2” x 11”
Correct number of copies of entries is included:
- Literature: 2 copies, 1 attached to the inside back of the folder & 1 left loose inside the folder
- Music: 2 copies of tape/CD and notation (if required), both inside a large envelope
- Dance Choreography: DVD or videotape in a plastic or cardboard container then placed in a large envelope *Film/Video Production: DVD or videotape in a plastic or cardboard container then placed in a large envelope
Entry form completely filled out Do not seal the open end of sheet protectors containing entry forms.
2 hard copies of your Master List (entries advancing to Council ONLY) including:
- Student’s Name, first and last
- Title of work
- Group by age group then by arts category (ie Primary-Literature, Primary-Visual Arts, Senior-Music etc)
- Make sure your name and your school name are on the list
Email this master list to your Council Chairman by the date that they specify so that they can prepare adequately for their judging.
Participation Form completed. 2 copies Form ‘A’ is a standard PTA form tallying your totals for each category and age group or division — please check the sample you were provided with and ensure that this is completely filled out before forwarding to your Council
Tri-fold Brochure State PTA has a color tri-fold brochure that is available in both English or Spanish that can be used to help promote the Reflections Program — they are limited so local units are urged to order early – email Lori Hueske at lhueske@txpta.org or call 1-800-825-5782
Traveling Exhibit State PTA would like everyone to know that there is traveling exhibit of Reflections Artwork that is available to help promote the program. You will be shipped approx 25 pieces of artwork from previous years and will be able to keep it for 2 school weeks. The only cost involved is approx $30 to ship it to the next location. To schedule the exhibit for your school or Council email Lori Hueske at lhueske@txpta.org or call 1-800-825-5782